Ostley OS
Built with AIEverything we set up for you, in one place.
It carries your business’s name and colours, and it’s for you and your team. Your customers never log in.
If you don’t have a system yet
Ostley OS is that system. It holds your customers, your calendar and a pipeline that follows each job from the first enquiry to a yes or no on the quote.
If you have a CRM you like
Keep it. Ostley OS sits beside it, showing what each automation did and what’s waiting on you.
Ostley OS can follow up each quote you send, by text or email, in words you approve once. The follow-ups stop when the customer replies.
When it holds health or legal records, signing in takes a password and an authenticator code, and it runs on servers in Sydney. A health program’s Ostley OS runs that way today, in the program’s own fonts and colours.
A job that’s only a website doesn’t come with one.
Enquiries and documents
Runs on AIAI that reads what comes in and fills in the details.
This is the work that runs on AI. Each time an enquiry or a document arrives, the system calls an AI model to read it.
Enquiries
The AI can read each enquiry as it lands and fill in the job, the suburb and the timing. When a detail is missing, your system sends the question you’ve already approved for it, as written, without asking you again. Turn off auto-send in Settings and the AI drafts each question instead, and each one waits for your OK.
Documents
The AI can read a supplier invoice or a form into the fields you’d otherwise type it into, ready for you to check.
Nothing the AI writes goes out without your OK. A message you approve once goes out as written. Booking times and prices are always set or approved by a person.
The AI providers inside our systems don’t train on your data. Identifiable patient data never goes to an overseas AI model.
We test it on your real enquiries and documents before it goes live.
Tools and apps
Built with AIBuilt with AI, with no AI running inside.
We build custom software with Claude Code, like a CRM with your own stages or a dashboard for the numbers you check every week.
Once it’s built, nothing in it calls an AI model, so it does the same thing every time.
One of ours is a Sydney law firm’s matter tracker, in use on real matters since April 2026.
Design
Built with AIOne look for your business, from the brand to the emails.
We design brand identities, the pages customers find you on and the emails your business sends. The people on your call are the people who build them.
Before an email goes out, we score it with a spam tester and check how it’ll show in Outlook, in Gmail and on a phone.
If a new look is all you need, that’s all we’ll build.
What we’ll tell you not to buy
Sometimes the right answer is less software.
If a spreadsheet would fix it, we’ll say so on the call. If AI isn’t the answer, we’ll say that too.
The call is free either way.
How an engagement works
- Price
- Quoted after the discovery call. There’s no price list.
- Timing
- Live within 2 weeks of starting. A bigger job is split so a piece goes live every 2 weeks.
- Term
- Month to month after any minimum term in your proposal, which sets out the terms in plain words before you sign.
- Your data
- It’s yours, and you get a full export if you leave.
- Your domain
- Registered in your business’s name.